Visitor management system is said to be changing the ways visitors check-in across commercial office spaces. Visitor management system until now were paper logs in workspace for tracking visitors. However, paper log visitor management systems were time consuming and at the time of audit such visitor management systems were doing more harm then good. These visitor management systems were also time consuming and frustrating for visitors. Sometimes pens are dirty, sometimes pens are misplaced and many a times pen inks are drained. On the side of management, what happens to tracking of visitors in this kind of visitor management system if the paper logs are lost or stolen? Funny, enough, once I wrote Donald Duck in the visitor logs and I was allowed entry to one of the coworking spaces in Delhi/NCR.
Then came the period of Visitor managem system based on tablet for sign-in or check-in of visitors. These tablet visitor management systems for easily sign-in of visitors and tracking visitors activity in the office premises promised to deliver more than expected. However, what these visitor management system did? These visitor managemet systems only replaced paper log visitor management system. Tablet based visitor management system takes 5 mins each of your visitors to fill in the details but these check-in software and tablet visitor management system created more problems. Some major flaws of tab based visitor management system are:
- One visitor but two pictures
- Wrong email id
- Wrong company details
So where is the authentication, my dear tablet based visitor management system? So, in simple terms the check in and sign in tablet based visitor management system or in other words digital sign in kiosks replaced tablet based visitor management system.
Keeping in mind authenticity of email id, company details, phone numbers and pictures, we at INCUBSENCE have devised a completely different architecture and brought a disruption in the visitor management industry for our real estate friends. Below is the comparison matrix of INCUBSENCE designed and owned visitor management system vs the tablet based visitor management system.
|
IncubXS |
Tablet Based |
|
|
Enter Visitor Details |
Only One Time |
Every time you Enter Building |
|
Function |
Tap & Go |
Enter Full Details |
|
User Data Entry |
Auto-fill from Image |
Manual user data entry |
|
Data Authentication |
With Govt ID |
No Authentication |
|
Security |
TLS 2048 Bit (key) |
Depends on third party cloud security |
|
Dashboard |
Personalized / Customized |
Basic |
|
Hardware |
Inhouse |
Third Party |
|
Data Centre |
Inhouse |
Third Party |
|
Decision Making Technology |
AI / ML |
NA |
|
Graphical Representation of Visitors |
Yes |
NA |
|
Export Visitors Data |
Excel, PDF, Doc, PNG, JPG |
Only Excel |
|
KYC |
Auto Fill |
NA |
|
Multiple Location Access |
Yes |
NA |
|
Reports |
Selection, Sort, Filter, Export |
Export |
|
All-in-1 Integration(employees, visitors, vendors, attendance, events) |
Yes |
NA |
|
Attendance Management |
Yes |
NA |
|
Real-Time logs & reports |
Yes |
NA |
|
Notifications |
Push, Web, SMS, Email |
NA |
|
Meeting access grants & permissions |
Yes |
NA |
|
Device Management (Manage all hardware devices with 360 degree Device management dashboard) |
Configure, Deploy, Manage, Monitor health & Locate |
NA |
|
Location Management |
Yes |
NA |
|
Monitor Visitors Globally from 1 Dashboard |
Yes |
NA |
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INCUBSENCE is not just a company, it's an experience. We at INCUBSENCE are personalising the visitor management and access control experience for the safety, security of premium facilities, co-working spaces and multi-tenant office spaces and buildings and easy check-in of visitors. We are closely working with renowned commercial realtors and facility management firms to give you a luxurious visitor management system and access control system experience. Our designs and technologies are inspired by the people we meet. And hence Clients and Customers come first in INCUBSENCE’s way to business.
